Barcode Registration

  • Compliance built-in
  • Transparent & optimized
  • Scale without rework
  • PAN-India support
  • Marketplace-approved
  • Retail-ready, faster
  • Scan right, every time

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Documents for Barcode RegistrationBarcode Registration Process in India — Step by StepFAQsTagsRegistrationsArticles
Barcode Registration

Barcode Registration

GS1 registration needs basic KYC and business proofs (entity certificate, PAN, GST, registered address), authorized signatory ID with authorization/board resolution, turnover proof (audited financials or CA/ITR certificate for fee band), and your SKU master/brand list (names, variants, pack sizes, MRP). After GS1 issues a Company Prefix, assign unique GTINs to every variant/pack size and never reuse them. Use the right symbol—EAN-13/UPC for retail units, ITF-14 for cartons, GS1-128/DataMatrix/QR when batch/expiry/serial data is needed—and follow print/quiet-zone specs with verified artwork. Keep ownership/live data updated in GS1 registries (e.g., DataKart/GEPIR); renew annually and notify legal/brand/turnover changes. Typical timelines: application prep same day–1 day, GS1 activation ~3–7 working days, barcode artwork 24–48 hours after activation.

Documents for Barcode Registration

  • Documents for Individuals / Sole Proprietors
  • Documents for Companies / LLPs / Pvt. Ltd.
  • Documents for Partnership Firms

Documents for Individuals / Sole Proprietors

For GS1 barcode registration, submit a government-issued ID (Aadhaar/PAN/Passport/Voter ID/Driving Licence), a recent passport-size photo, and current address proof (electricity bill, bank statement, or rent agreement not older than two months). If you sell packaged or labelled goods, add your brand name, a basic SKU master (product names, variants, pack sizes, MRP), and sample label artwork so GTINs can be assigned correctly; GST and bank details may be included for business validation.

  • Government ID: Aadhaar / PAN / Passport / Voter ID / Driving Licence
  • Photo: Recent passport-size photograph
  • Address proof (≤2 months): Electricity bill / bank statement / rent agreement
  • Brand & SKU master: Product name, variant, pack size, MRP (for GTIN mapping)
  • Label artwork (if packaged goods): For barcode placement & data check
  • (Optional) GST certificate: Business validation

Documents for Companies / LLPs / Pvt. Ltd.

Provide the Certificate of Incorporation or LLP Agreement, the entity PAN, and KYC of directors/partners along with a Board Resolution or authorization letter nominating the signatory and a registered office address proof. Share a structured SKU master covering product/variant/pack size/MRP and, where available, marketplace or store links for data verification; include GST and banking details if requested for records and payments.

  • Entity proof: Certificate of Incorporation / LLP Agreement + Company PAN
  • KYC of controllers: Directors/Partners ID & address proofs
  • Authorization: Board Resolution / Authorization Letter nominating signatory
  • Registered office proof: Current address document
  • SKU master + links: Product/variant/pack size/MRP and marketplace/store URLs (if any)
  • (Optional) GST & bank: GST certificate, cancelled cheque for records

Documents for Partnership Firms

Submit the Partnership Deed and firm PAN with KYC of all partners and an authorization letter naming the authorized signatory, plus a current registered office address proof. Attach your brand list and SKU master (products, variants, pack sizes, MRPs) to map GTINs for retail units and cartons efficiently; provide GST and bank details if sought for onboarding and fee processing.

  • Entity proof: Partnership Deed + Firm PAN
  • KYC: Partners’ ID & address proofs
  • Authorization: Letter naming authorized signatory
  • Registered office proof: Current address document
  • SKU master & brand list: For efficient GTIN allocation (retail units & cartons)

Barcode Registration Process in India — Step by Step

  • Application Filing

    File the GS1 application online with complete KYC, entity documents, turnover proof, and a structured SKU master. We ensure accuracy to reduce back and forth.

  • Documentation Review

    GS1 verifies the submission; clarifications (if any) are addressed promptly with additional documents or revised data points.

  • Verification (if needed)

    GS1 may call/email to validate business details or brand ownership before issuing the Company Prefix.

  • Clarifications & Corrections

    Any document gaps or SKU mapping issues are corrected within the stipulated timelines to keep activation on track.

  • Prefix Allotment

    On approval, GS1 issues the Company Prefix; we allocate GTINs to each SKU/variant/pack size and configure carton codes.

  • Artwork & Delivery

    We generate POS and carton barcodes (EAN 13/UPC/ITF 14) with correct magnification and quiet zones, deliver master files, and provide print guidance.

  • Renewals & Compliance

    GS1 subscription is renewed annually; we maintain your product data registry, update brand/ownership changes, and manage new GTIN blocks as you scale.

Barcode Registration FAQs

What if our company name or address changes?

Update GS1 promptly and align all registries, packaging, and marketplace data. On brand sale/transfer, handle GTIN migration with GS1 to avoid conflicts.

How do renewals work?

GS1 subscription is annual. Renew on time to keep your prefix and GTIN ownership active. We manage reminders, payments, and data updates.

What print specs should I follow?

Use GS1 size/magnification, quiet zones, and high contrast. We supply EPS/SVG/PNG masters and guidance; optional verification at working size is recommended to minimize scan failures.

We import or private-label—who should register the GTINs?

Ideally the brand owner in the sale market registers and controls GTINs. Importers/private-label owners typically need their own GS1 prefix if they control branding.

Can multiple brands use one Company Prefix?

Yes—if they’re owned by the same legal entity. Keep a clean SKU master per brand to avoid clashes.

Will marketplaces verify my barcodes?

Yes. Major platforms often check GTIN ownership via GS1 registries (e.g., DataKart/GEPIR). Non-GS1 codes or reused numbers can be rejected.

Do price changes require a new GTIN?

Usually no—price-only changes don’t require a new GTIN. Material changes like net content, dimensions, formulation, or brand that affect consumer distinction may trigger a new GTIN. We advise per GS1 rules.

Can I reuse a barcode after a product is discontinued?

No. GTINs must never be reused. Reuse causes listing conflicts and scan errors.

What symbols do I need for cartons and logistics?

Use ITF-14 (GTIN-14) on outer cartons/shipper packs. For logistics/traceability data (batch, expiry, serials), use GS1-128, GS1 DataMatrix, or GS1 QR with Application Identifiers.

EAN-13 vs UPC—what should I use in India?

India retail generally uses EAN-13 (GTIN-13). UPC-A (GTIN-12) is common in North America. We’ll pick the right symbology based on your sales geographies.

What’s a Company Prefix and do I always need one?

A Company Prefix is a number block issued by GS1 from which your GTINs are generated. Most brand owners should take a prefix; it scales as your SKUs grow and proves ownership cleanly.

How are GS1 fees calculated?

GS1 India fees depend on annual turnover and capacity (how many GTINs you need). Our professional fees are separate; GS1 fees are paid at actuals.

What documents are required to start?

KYC for the entity and signatory (ID/address), entity proof (COI/LLP/Deed + PAN), turnover proof (audited financials/ITR or CA certificate), registered address proof, and an SKU master (product/variant/pack size/MRP). Sole proprietors add photo and personal ID.

How long does GS1 registration take?

With complete documents, application prep is same day–1 working day, GS1 validation typically ~3–7 working days, and barcode artwork 24–48 hours after activation.

What is GS1 barcode registration and why do I need it?

GS1 registration gives your products globally unique GTINs so they scan correctly at retail POS, in warehouses, and on marketplaces. It also proves brand ownership, reducing listing rejections and scan failures.

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