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Documents Required
| Recordal Scenario | Key Documents (Indicative) | Notes |
|---|---|---|
| Change of Name | ROC certificate/name change docs, board resolution, KYC | Same PAN helps; otherwise add continuity proof |
| Change of Address | New address proof (utility, lease, GST), KYC | Update address for service/agent too |
| Legal Status Change | Conversion deed, ROC filings, asset transfer doc | Continuity of business/use is helpful |
| Assignment / Transmission | Assignment deed / transmission docs, consideration proof, stamp duty evidence, POA | With/without goodwill must be clear and stamped |
| Merger / Amalgamation | Court/NCLT order, scheme, ROC filings, board resolutions | List all affected marks/classes |
| Registered User (Licence) | Licence agreement, quality control terms, duration/territory, affidavits | Registering licence strengthens enforceability |
| Security Interest | Charge/hypothecation agreement, lender KYC | Often paired with ROC charge filings |
| Change of Agent | New agent authorization (TM-48 or equivalent), address for service | Ensures future notices reach the right agent |
| Corrections/Amendments | Evidence of error, corrected entries, affidavit if needed | Must not broaden goods/services |
| Court Orders | Certified copy of decree/order, compliance affidavit | Record swiftly to avoid disputes |
| Surrender/Partial Cancellation | Request letter/affidavit, board resolution | Useful to settle objections or tidy portfolio |
When Do You Need a Recordal
- You changed company name or shifted address
- There’s been a merger, de-merger, or hive-off
- You sold/assigned the mark or it passed by transmission
- You granted a licence (registered user) and want it enforceable
- Your bank created a charge/hypothecation over the IP
- You changed attorneys/agent or service address
- You spotted clerical errors that must be corrected
- A court order affects the mark and must be noted
Trademark Recordal Process (Step-by-Step)
Intake & Audit
We review the marks, classes, current entries, and the change sought (name, ownership, licence, etc.).Document Prep
Draft deeds/affidavits/board resolutions; verify supporting IDs, ROC docs, merger orders, POAs.Form & Filing
Select the correct form (TM-M / TM-P / TM-U as applicable) for each mark/class, e-file with annexures.Examination & Clarifications
Reply to examination notes/defects, provide additional proofs, align specifications if needed.Recordal & Publication
On acceptance, the Registry updates the Register; where required, entries are published and reflected in public search.Portfolio Sync
We issue an updated portfolio sheet and docket next renewals and dependent actions.